The transport of goods with high fiscal risk on the territory of Poland has been subject to strict monitoring through the SENT-GEO system since 2017. This system was developed as an essential component of the SENT platform (System Elektronicznego Nadzoru Transportu), under the supervision of the Krajowa Administracja Skarbowa (KAS) – the Polish Fiscal Administration. Its main purpose is to combat tax evasion, especially in the field of VAT and excise duties.
For Romanian companies carrying out transport operations in Poland — whether direct deliveries, exports, imports, or even transit — compliance with the SENT-GEO system has become an essential requirement. In this context, AROBS TrackGPS offers an integrated solution that simplifies the reporting process and ensures compliance with current Polish legislation.
What is the SENT-GEO system and how does it work?
SENT-GEO is an electronic monitoring system for the transportation of goods with high fiscal risk, introduced to prevent tax fraud. This system requires real-time reporting of the location of vehicles transporting goods such as:
- Fuels:
Liquid fuels: gasoline, diesel, fuel oil, and lubricating oils.
Heating fuels: heating oils and other products used for thermal purposes.
Lubricants: various types used in vehicles and machinery.
- Alcohol:
Denatured and non-denatured ethyl alcohol.
Products containing ethyl alcohol (e.g. certain types of antifreeze, thinners, solvents).
Goods with an alcoholic strength of 80% or more.
- Tobacco products:
Dry tobacco.
Rolling papers and strips for cigarette manufacturing.
- Waste:
Paints, varnishes, solvents, and adhesives.
Other waste materials defined by relevant regulations.
- Other products:
Textile grease preparations.
Binding agents (binders).
Solvents.
Vegetable oils and their fractions (e.g. soybean oil, peanut oil, olive oil).
Margarine and similar edible fat mixtures.
Coal.
Certain solvents and compound thinners.
Prepared paint and varnish removers.
Antifreeze solutions.
- Products specifically monitored due to tax fraud risk:
Non-denatured ethyl alcohol with an alcohol concentration of 80% or more.
Products containing ethyl alcohol (e.g. certain types of antifreeze, thinners, solvents).
*These are only the main categories of products subject to SENT-GEO reporting. The complete list of products covered by SENT-GEO, as well as the reporting conditions, are available digitally from the Polish authorities.
The reporting obligation applies when transported quantities exceed certain thresholds, for example 500 kilograms or 500 liters. Vehicles performing these transports must be equipped with GPS devices transmitting real-time coordinates to the Polish platform.
For any transport operation in Poland involving these categories of goods, compliance with SENT-GEO regulations is mandatory. This includes prior registration of the transport, transmission of location data upon entering Poland, and maintaining transmission until the destination or exit from the country.
Strict regulations, significant penalties
Failure to comply with SENT-GEO requirements results in severe penalties. Transport operators may be fined up to PLN 10,000 (approximately €2,200) for missing cargo location information, while drivers who fail to activate the transmission device or do not follow instructions in case of malfunction may receive fines ranging between PLN 5,000 and 7,500 (equivalent to €1,100 – €1,660).
Starting January 1, 2025, Polish authorities expanded the list of goods subject to reporting, meaning that an increasing number of Poland transport operations must comply with SENT-GEO obligations.
The AROBS TrackGPS solution: compliance without worries
To address this growing compliance requirement, AROBS fully integrated the SENT-GEO system into its TrackGPS fleet management solution. This integration allows automation of the reporting process, eliminating human errors and reducing the time required to complete documentation.
The SENT-GEO TrackGPS integration works as follows:
- The GPS device installed in the vehicle automatically transmits its position to the SENT-GEO platform.
- TrackGPS generates a device-specific identification code, which is sent to the authorities.
- Within just a few minutes, the authorities return a unique code associated with the transport.
- This code is then used by the company to complete the transport declaration through the digital forms available on the Polish governmental platform.
Through this integration, TrackGPS not only provides an efficient fleet management solution but also ensures the automatic compliance of every Poland transport operation with current legislation.
Why is this integration important?
Without a dedicated solution, companies are required to use the mobile application provided by the Polish authorities. This option involves several risks:
Drivers may forget to start the application;
A permanently functional mobile device is required;
The application does not always guarantee continuous transmission.
The integration provided by AROBS TrackGPS eliminates all these disadvantages, offering a secure, automated system validated directly by the Polish fiscal authorities. For Romanian companies, this translates into greater safety, predictability, and above all, full tax compliance.
Who must use SENT-GEO?
Transport operators from European Union member states carrying out:
– Domestic transport in Poland;
– Imports and exports to/from Poland;
– Transit through Polish territory.
Initially, the system applied exclusively to excise goods transportation. However, starting January 1, 2025, the list of monitored goods was expanded.
Transport operators from non-EU countries (such as Moldova, Ukraine, or Turkey) are required to report every transport operation through or into Poland via SENT-GEO, regardless of the transported goods.
It is important to note that once crossing the Polish border, GPS devices must start transmitting data. Transmission remains active throughout the journey and stops only at the destination or upon leaving Poland.
Benefits for transport operators
The integration of the SENT-GEO system into TrackGPS brings multiple advantages:
Operational efficiency: automation of the reporting process reduces downtime and manual intervention.
Risk reduction: avoiding fines and penalties through automatic compliance with regulations.
Legal compliance: the solution is fully compatible with Polish authority requirements.
Technical support: TrackGPS provides assistance for configuration, operation, and transport code management.
Thus, transport companies operating on the Romania–Poland route or simply transiting Polish territory can benefit from a complete and easy-to-implement solution.
The integration of SENT-GEO into the TrackGPS solution represents a natural evolution in a context where transport regulations in Poland are becoming increasingly strict. TrackGPS responds to a real market need, offering transport operators not only a high-performance tracking system but also a guarantee of fiscal compliance.
In an industry where reporting mistakes can cost thousands of euros, intelligent solutions like TrackGPS become essential partners for companies that want to remain both competitive and compliant. If you perform transport operations in Poland or plan to expand your routes in this direction, integrating SENT-GEO through TrackGPS is a smart strategic decision. Contact us to activate the module!
